Coordinators and attendings with administrative permission can create new evaluations and edit existing evaluations in Residency Partner. Evaluations have three different types of questions, Scaled, Yes/No and Comment. Scaled questions have a customizable scale, for example a question may ask an evaluator to rate an ability on a scale from 1 to 5, or 1-9. Yes/No questions will appear with two check boxes, one for Yes, and one for No. Comment questions contain space for evaluators to write responses to questions. In addition to Comment questions, each evaluation has a general comments area at the end of the evaluation. The comments at the end of an evaluation can be collected and displayed in a report.

Generating and Completing Evaluations

When an evaluation is generated it is sent to evaluators. An evaluation that has been finished by an evaluator  is called a completed evaluation. Evaluations can be generated for selected groups, such as a specific rotation group, or individually selected persons. Email notifications can be sent to evaluators to let them know they have new evaluations to complete.

Daily Evaluations are impromptu evaluations that can only be completed once per day. The ability to decline an evaluation can be allowed.

Evaluators can fill out evaluations anonymously. Additionally, completed evaluations can be hidden from evaluatees until you want to show them. This is especially helpful in small departments where the identity of the evaluator could be easily guessed if the evaluation were shown to the evaluatee immediately after it was completed.

When generating evaluations, there are many options for selecting who is the evaluator and who is the evaluatee.

• Attendings evaluate residents
• Attendings evaluate residents on rotation
• Resident evaluates themselves
• Attending evaluates themselves
• Residents evaluate attendings
• Residents evaluate attendings on rotation
• Peer to peer evaluations
• Residents evaluate conferences
• Attendings evaluate conferences
• Residents evaluate programs
• Attendings evaluate programs
• Residents evaluate rotations
• Attendings evaluate rotations

If an evaluator needs to close an evaluation before it is completed, they can save it and come back to it later. When the evaluation is complete, the evaluator selects a check box that indicates the evaluation is complete. The evaluation can then be shown to the evaluatee. The coordinator can require that all questions in the evaluation be answered before the Completed check box can be selected.

Once evaluations have been completed, they can be viewed at any time by the coordinator in Residency Partner, and by the residents and attendings in RP.NET. Completed evaluations can be printed during reviews to provide hard copies to reviewers.

Coordinators can send reminder email notifications to evaluators who have outstanding evaluations to log in to RP.NET and complete their evaluations.

If needed, the coordinator can print the evaluations and distribute them, then enter the data into Residency Partner™ when they are completed.

Reports about Evaluations

Residency Partner™ can generate reports about evaluations. The reports available are:

• Summary of Resident Evaluations by Report
• Summary Faculty Evaluations by Report
• Summary of Attending Evaluations by Report
• Summary of Rotation Evaluation by Report
• Summary of Program Evaluations by Report
• Summary of Conference Evaluations by Report
• Summary Comparison Across Rotations by PGY Level
• Evaluation Comments
• Declined Comments
• Summary of Resident Evaluations by Block
• Outstanding Evaluations by Form
• Outstanding Evaluations by Evaluator
• Generated Evaluations by Form
• Generated Evaluations by Evaluator

Rotation Specific Evaluations

Rotation Specific evaluation questions eliminate the need to maintain and reproduce evaluations about resident and attending interactions on rotations. Each question can be assigned to an existing rotation. When the evaluation is generated, the coordinator will be able to select a rotation. The questions assigned to the selected rotation will be shown in the generated evaluation.

Group Evaluations

Generating a group evaluation will send the same evaluation to multiple evaluators. To do this, you assign a group of attendings to a rotation and designate one or more of them as Group Leader(s). Then, turn on Auto Assign Attending in Program Options, and select the Group Evaluation option in the evaluation editor. When generated, a group evaluation will be sent to the attending(s) designated as Group Leader. (There can be multiple group leaders for a rotation.)